Top 5 Tips of Improving Business Workflow and Productivity
Isn't a productive workflow every business owners dream?
A seamless workflow is every business owner’s utopia. Everyday in business, time is of the essence. Despite this, workflow and productivity in the workplace is often neglected because of the other hundred tasks on your to-do list.
Efficiency in any workplace relies on well developed workflows. An effective workflow will help employees maximise their day with less stress and redundant admin tasks. This is such a hot topic in business’ globally because your business’s efficiency will impact your ROI.
So you are looking how to increase productivity in your business? Here are 4 steps you’ll want to follow!
1. Assess your current process
What are you spending the majority of your time doing?
Before making any changes, you want to look at your current environment. What are your staff telling you? How do they stick to their role? Is there anything that frustrates them daily?
These are all important questions for every division in the business. Investigating and contacting people who are regularly across these processes will help you establish what is working and what is not.
Where should you be focusing your time?
Your time is valuable so it is important to assess how you and your staff are spending it. You will want to avoid money-sucking tasks that directly impact your ability to gain revenue. For staff this may be daily internal transferring of documents, communication about clients and unnecessarily long meetings.
Ideally, you should be planning your processes on a prioritised hierarchy. Rank each business process in order of importance to see where you can improve your workflow.
2. Redesign the process
How can I streamline and automate my work?
So you have identified the priority processes that earn you revenue. Additionally you can see the less important (but still vital) processes that eat away at your time. Now look at each of these processes and how they work.
What you need to do is find ways you can simplify your workflow through eliminating the redundant processes. In many ways this may require automation.
How do I know when to automate processes?
If you can see you’re spending more time completing redundant processes than working on revenue gaining projects, you need to look for automation options.
You can do this by breaking down the redundant process into smaller manageable steps. Track your workflow and look at the tasks that can be computer generated or totally removed to streamline the process.
This could be the process of acquiring a new customer. Internally, every time you gain a new customer, it may be the customer service representatives responsibility to save files from the client which are provided.
3. Automate process
Knowing how to automate may be clear for you, while some processes may be a bit trickier to identify. Work management software is the best solution to this issue. While there are thousands of software solutions available today, you need to make sure the software is solving your problem at hand.
For example, you might have one of your staff members spending a long time sorting and deleting old files.The solution to this could be having a system update that automatically deletes files. This will maximise your staff’s time and increase their workflow for other priority processes.
4. Implement and refine the process
When you have established the new process design and have set automations in place. Have yourself and others test it. After implementing and working with the new process, fresh eyes may see more areas of improvement and wasted time.
Keep in mind often when purchasing a management system these processes are structured in a way that simplifies the workflow for you and often requires less amending.
If you're looking for the best workflow software in Orange, the professionals at Select Digital are ready to help you. Select Digital
are experts in the industry and offer a wide variety of digital solutions including, printers, cloud storage, workplace productivity, interactive whiteboards and digital signage. Contact a Digital professional today
for service booking!
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Revolutionizing Printing: The Ricoh Pro C9500's Impact on Efficiency and Growth, with Select Digital Leading the Way
In today’s fast-paced business environment, efficiency and productivity are critical to success. That's why businesses need reliable and efficient multifunction printers (MFPs) that can handle their document management needs. The Ricoh IM3000, IM4000, and IM6000 are black and white MFPs that are designed to meet the demanding needs of modern offices. These printers offer a range of advanced features that enhance productivity and streamline workflows. They offer high-speed printing of up to 60 pages per minute, making them ideal for busy work environments where time is of the essence. With such high-speed printing capabilities, users can complete their printing tasks quickly and efficiently, freeing up valuable time to focus on other important tasks. One of the standout features of these MFPs is their advanced scanning capabilities. They offer single-pass duplex scanning, and file compression, which allows users to easily convert paper-based documents into digital files. This makes it easy to share documents with colleagues and clients, improving collaboration and communication. These MFPs also come with customisable user interfaces that allow users to customise the printer to meet their specific needs. This ensures that users can access frequently used features quickly and easily, which saves time and increases productivity. The Ricoh IM3000, IM4000, and IM6000 also come with advanced security features such as user authentication, data encryption, and secure printing. These features help protect sensitive information from unauthorized access, ensuring that confidential data is kept secure. If you're considering investing in these MFPs, look no further than Select Digital. We are a leading provider of managed print services, and we offer a comprehensive range of services to help businesses optimise their printing environments. Our services include Ricoh @Remote, which enables remote monitoring and automatic toner delivery, reducing the need for manual intervention and minimizing downtime. By partnering with Select Digital Supply, you can get the most out of your MFP. Our team of experts will work with you to customise a print solution that meets your specific needs, providing ongoing support to ensure optimal performance and maximum cost savings. The Ricoh IM3000, IM4000, and IM6000 are reliable and efficient black and white MFPs that offer a range of advanced features to enhance productivity, streamline workflows, and improve document management capabilities. With Select Digital managed print services, including Ricoh @Remote, you can maximize the benefits of these MFPs and achieve greater efficiency and cost savings in your office. So why wait? Invest in the Ricoh IM3000, IM4000, or IM6000 today and take your business to the next level. More Info
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